The April 17th deadline has passed and we are no longer accepting applications. 

Hillside is looking to fill two summer positions: Event and Marketing Assistant, and Marketing Coordinator. Please scroll to read both descriptions.

Note: We appreciate the interest of so many candidates.  The high volume of applications for these jobs necessitates that we will be able to contact only those candidates who have been shortlisted.

Job: Event and Marketing Assistant

Hillside is looking for a person to work full-time from May to August 2023
Hours and wage:  7.25 hours/day at $18.00
Our ideal Event & Marketing Assistant is an organized problem-solver who keeps track of everything, doesn’t lose things, writes really well, is adept at social media, can help coordinate a marketing campaign, can handle a cash system and counting money, and is open, warm, and kind with our people.  We would be particularly happy to get a flexible and resourceful self-starter who is tech-savvy. 

Tasks:

We will need a student to participate in the varied and often hectic aspects of event planning. 

  • Provide customer service to patrons, volunteers, vendors, performers, etc. 
  • Gather & disseminate information from front-desk emails, phone calls, & patron queries. 
  • Help shape and implement the marketing campaign, working in tandem with the Marketing Coordinator. 
  • Provide administrative support to Marketing Coordinator, Operations Manager, Volunteer Program Manager, Bookkeeper & Executive Director. 
  • Update website and mobile app, and assist with social media. 
  • Take lead on VIP & sponsor invitations & create gate books and special binders.
  • Manage office volunteers. 
  • Assist in the creation and management of festival merchandise. 
  • Assist in creation of information for website and mobile app.
  • Manage the parking passes, including accessible ones, and create a gate list.
  • Handle the cash register, count money, and reconcile at the end of every day. Troubleshoot at the festival in a variety of areas, including merchandise, accessibility, parking and hospitality. 
  • Sort lost-and-found post-festival.
  • Participate in all relevant pre-festival and post-festival meetings, write post-festival reports on event-assistant work and parking and assist in writing reports on promotion.

Required Skills

  • strong digital skills;
  • strong communication skills;
  • strong organization skills.

Working Conditions:

  • Hybrid work environment:  Our office is comfortable and relaxed, with a side porch and back patio. Currently, we encourage our staff to work wherever they feel most comfortable and productive, whether that is at home or at the office, but we anticipate eventually transitioning to in-office work for a couple of days per week.  This position requires a lot of communication, so the candidate should be prepared to meet over Zoom, on the phone, or in person and to collaborate extensively over email. 
  • A computer and office desk will be provided for in-person office work.

Requirements for this summer job as per government funding:

The candidate
(a) is between 15 and 30 years of age (inclusive) at the start of employment;
(b) is a Canadian Citizen, permanent resident, or person on whom refugee protection has been conferred under the Immigration and Refugee Protection Act*; and
(c) is legally entitled to work according to the relevant provincial / territorial legislation and regulations.
*International students are not eligible. Recent immigrants are eligible if they are Canadian Citizens or permanent residents.

How to Apply  

If you are interested in applying for this position, please send an email containing your resumé and a cover letter in one pdf document by Monday, April 17th at midnight to Marie Zimmerman, Executive Director:  [email protected].  Tell us a bit about yourself, your experience, and why you feel you would be the right addition to our team. 

Hillside is an equal opportunity employer and encourages all qualified individuals to apply.  If you self-identify as belonging to a traditionally under-represented community, we invite you to address this in your cover letter. 

All applications must be received by midnight Monday, April 17th.  It is hoped this position will start the week of April 24th or May 1st.

Job: Marketing Coordinator

Contract:  Full-time April/May – August
Reports to:  Executive Director
Takes direction from:  Executive Director
Works with Graphic Designer, Video Editor, Videographer, Web Designer, Artistic Director), Publicist, Operations Manager, Bookkeeper, Marketing Committee

The person responsible for marketing has superb communication skills, an ability to prepare creative, original content for a variety of materials and platforms, and an ability to work to deadline as part of a team in a fast-paced environment.   On a daily basis, the Marketing Manager will work with the Executive Director, Operations Manager, Volunteer Program Manager, Artistic Director, Bookkeeper, the Marketing committee, students, volunteers, the graphic designer, and the web designer, offering support where needed and gathering information speedily from them in order to stay on schedule.  Hillside is a not-for-profit charitable organization with a life-affirming vision that has sustained imaginative projects for 40 years.  To thrive in this environment, you need to be creative, communicative, and motivated by the big picture. 

The key component of this position’s work is the promotion of the organization’s activities through the execution of the following duties:

DUTIES:

  • Developing and maintaining the marketing campaign;
  • Finding advertising and promotion opportunities; overseeing creation of ads & related collaterals;
  • Developing, updating and managing the website;
  • Updating fundraising campaigns through promotions and follow-up;
  • Writing of social media copy and offering input on campaign management;
  • Proofreading the program, including schedules, times and dates; 
  • Planning and executing media relations and promotional strategies, independently or as a team, including developing new relationships with members of the media;
  • Providing support to staff members on various projects related to promotion; assisting in the coordination of various events;
  • Selecting photos from database;
  • Brainstorming creative ideas and strategies for campaigns;
  • Contributing ideas for newsletter stories;
  • Being a member of the Marketing Committee;
  • Determining shot lists for festival photographers with input from other staff;
  • Supervising photographers and list of topics;
  • Creating MC notes for all stages with input from Executive Director;
  • Coordinating media accreditation submissions and approvals;
  • Creating media information packages;
  • Coordinating media interview requests with Artistic Director;
  • Assisting with completion of accurate, thorough, and timely publicity and post-mortem reports.
  • Gathering and archiving media coverage, both pre- and post-Festival.

KNOWLEDGE, SKILLS, ABILITIES

  • Superior communications skills, both written and oral;
  • Strong editing skills;
  • Strong computer skills;
  • Excellent working knowledge of website design, social media platforms and blogs;
  • Excellent working knowledge of video creation for trailers, teasers, branding;
  • Strong grasp of playlist creations on multiple platforms/apps;
  • Ability to network and develop relationships with others in the industry and beyond;
  • Adaptable to a flexible schedule, including occasional evenings and weekends;
  • Very personable, dedicated and team-oriented;
  • Able to work collegially and collaboratively with a broad range of staff;
  • Passionate promoter of arts and culture;
  • Currently enrolled in post-secondary degree or diploma in marketing, public relations, communications, arts or journalism or related field with co-op or integrated learning component;
  • Ability to work within a promotions budget;
  • Ability to plan and execute effective publicity campaigns; have experience in pitching to the media and securing media coverage;
  • Awareness of local and national art and entertainment media outlets and journalists;
  • Strong sense of design;
  • Excellent attention to detail;
  • Strong organizational skills and the ability to manage numerous projects under deadline;
  • French language an asset;
  • Marketing experience an asset.

Working Conditions:

  • Duties are performed in an accessible office with a desk and computer.  Currently, duties are performed mostly remotely.  Our office is comfortable and relaxed, with a side porch and back patio. Currently, we encourage our staff to work wherever they feel most comfortable and productive, whether that is at home or at the office.  This position requires a lot of communication, so the candidate should be prepared to meet over Zoom, on the phone, or in person and to collaborate extensively over email. 
  • Hours and wage:  7.25 hours/day at $18.00
  • A computer and office desk will be provided for in-person office work.
  • The ideal candidate will have a laptop of their own for use at off-site activities.

How to Apply  

If you are interested in applying for this position, please send an email containing your resumé and a cover letter in one pdf document by Monday, April 17th at midnight to Marie Zimmerman, Executive Director:  [email protected].   Remember that you should be in a co-op, internship, or integrated learning program.  Tell us a bit about yourself, your experience, and why you feel you would be the right addition to our team. 

Hillside is an equal opportunity employer and encourages all qualified individuals to apply.  If you self-identify as belonging to a traditionally under-represented community, we invite you to address this in your cover letter. 

All applications must be received by midnight Monday, April 17th.  This position starts the week of April 24th or May 1st. 

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